Executive Assistant, Anticipatory Opportunities

Our clients are seeking experienced Executive Assistants for upcoming contract opportunities in the Ottawa area. These positions may offer the opportunity to provide high-level administrative and operational support to executives, senior leaders, and management teams within professional and fast-paced environments.

The ideal candidate will be a highly organized and proactive professional who can anticipate the needs of senior leaders, manage competing priorities, and handle confidential information with discretion and professionalism.

Duties include but are not limited to:

• Providing comprehensive administrative and executive support to senior leaders, executives, and management teams
• Managing complex calendars, scheduling meetings, and coordinating competing priorities
• Coordinating internal and external meetings, including agendas, materials, room bookings, technology, and logistics
• Preparing, proofreading, editing, and formatting correspondence, reports, presentations, briefing materials, and other documents
• Coordinating domestic and international travel arrangements, itineraries, and expense claims
• Acting as a key point of contact between executives and internal teams, clients, stakeholders, and external partners
• Preparing meeting agendas, taking minutes, tracking action items, and following up on outstanding deliverables
• Managing confidential and sensitive information with a high degree of discretion
• Coordinating special projects, research, and administrative initiatives on behalf of senior leadership
• Monitoring deadlines, commitments, and follow-up items to ensure priorities remain on track
• Supporting the preparation of presentations, briefing notes, reports, and executive communications
• Maintaining organized electronic and physical records and ensuring information is accurate and accessible
• Providing additional administrative and operational support as required

About You

The successful candidate will have the following:

• Several years of experience providing executive or senior-level administrative support
• Post-secondary education in business administration, office administration, or a related discipline, or an equivalent combination of education and experience
• Demonstrated experience supporting executives, senior leaders, or management teams in a fast-paced environment
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and deadlines
• Exceptional written and verbal communication skills, with a polished and professional approach
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Strong attention to detail and accuracy when preparing documents and managing information
• Demonstrated ability to exercise sound judgment and maintain confidentiality when handling sensitive information
• Strong interpersonal skills and the ability to build effective working relationships with internal and external stakeholders
• A proactive and solutions-oriented approach, with the ability to anticipate needs and work independently
• Bilingualism in French and English is considered an asset

About the Job

Future contract opportunities are expected to offer between $30.00 and $45.00 per hour, depending on experience and the requirements of the assignment.

How to Apply

Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to executivesupportcontract@lrostaffing.com. If you are already registered with us, please contact your Senior Recruiter. Please quote job 19353.

LRO Staffing values fairness, confidentiality, and human judgment in every stage of our hiring process. We do not use automated or AI-driven screening tools to assess applications. Each submission is reviewed by an experienced recruiter to ensure a thoughtful and equitable evaluation of every candidate. 

Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.