Bilingual Board Secretary, Anticipatory Opportunities

About the Opportunity 

We are building a talent pipeline for upcoming Bilingual Board Secretary contract opportunities with our clients in Ottawa. While there is no immediate opening at this time, qualified candidates are encouraged to express interest for future roles supporting boards, committees, and senior leadership teams. These opportunities are well suited to experienced governance and administrative professionals with strong meeting coordination, documentation, and bilingual communication skills.

Duties include but are not limited to: 

• Coordinating board and committee meetings, including scheduling, logistics, and distribution of notices and supporting materials
• Preparing agendas, briefing packages, reports, resolutions, and other governance documentation
• Attending meetings to record accurate minutes, action items, decisions, and follow-up requirements
• Maintaining official board records, minute books, governance files, bylaws, policies, and confidential documentation
• Reviewing, formatting, and distributing meeting minutes and related correspondence in both English and French
• Monitoring action items and governance deadlines and following up to ensure timely completion
• Acting as a liaison between board members, senior leadership, and internal teams
• Supporting governance processes, document control, and administrative procedures

About You

The successful candidate will have the following:

• Minimum 5 years of experience in a senior administrative, executive support, governance, or board support role
• Bilingualism in English and French required
• Experience supporting board or committee meetings, including agenda preparation, minute-taking, and records management
• Strong written communication skills and excellent attention to detail
• Discretion and sound judgment when handling confidential information
• Proficiency with Microsoft Office Suite, particularly Word, Excel, Outlook, and PowerPoint
• Post-secondary education in administration, public administration, legal administration, business, or a related field is an asset

About the Job

The role is offering $40.00 to $49.00 per hour, dependent on experience. 

How to Apply

Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to executivesupportcontract@lrostaffing.com. If you are already registered with us, please contact your Senior Recruiter. Please quote job 19066.

LRO Staffing values fairness, confidentiality, and human judgment in every stage of our hiring process. We do not use automated or AI-driven screening tools to assess applications. Each submission is reviewed by an experienced recruiter to ensure a thoughtful and equitable evaluation of every candidate. 

Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.